Automatic finance jobs
What the system calculates and issues by itself: exchange rates, average rates, posting, integrity check, recovery fee, default interest, pass-through invoicing, QUiCK import and subscription renewal.
The system performs several finance steps by itself every hour or every day. They do the same as the corresponding manual buttons, only on a schedule. Where something happened you receive a notification.
Where to check the result
- You see the runs in System → Cron scheduler.
- New recovery fee and default interest documents are among the invoices and under Finance → Settlements & Interest; when they are issued, the company's authorised users are notified.
- Discrepancies of the integrity check are shown under Reports → Integrity check; for a scheduled list a result e-mail goes out only if there is a discrepancy or error.
- Draft outgoing pass-through invoices appear in the invoice list as drafts; finalise them after review.
- Invoices imported from QUiCK and their attached invoice images are shown in the invoice list.
What the system does and when
| When | What |
|---|---|
| daily 13:00 | downloads MNB exchange rates (EUR, USD and the currencies used in the system); catches up at most 30 days |
| daily 03:00 | recalculates the average rate chain of foreign currency bank accounts and cash registers; closed periods are not written |
| daily 03:45 and 04:00 | imports QUiCK invoices from the last 35 days and attaches missing invoice images |
| daily 00:20 | handles the subscription lifecycle: trial expiry, charging, renewal, cancellation, warning before expiry, suspension for long non-payment, plan change, monthly usage invoice |
| hourly | integrity check; recovery fee (EUR 40) on overdue customer invoices; default interest documents; automatic posting of unposted invoices |
| every two minutes | for pass-through leases, finds incoming cost invoices belonging to the property and prepares a draft outgoing invoice to the tenant |
A background job never deletes a settled document, even if its legal basis later ceases. The recovery fee is created automatically only for partners where this is switched on.
Example
Example plc does not pay an invoice due on 15 Oct 2026. In the next hourly run the system issues the EUR 40 recovery fee document at the MNB rate of the first day of delay, then the default interest document; Sample Ltd.'s authorised users are notified.