Settling the balance: correction, waiver, header resync, retention
Closing the balance of interest and recovery fee documents to zero or waiving it, recalculating invoice header totals from the items, and releasing a retained amount.
These actions put an invoice's open balance in order without re-entering the invoice. Correction and waiver apply to default interest and recovery fee documents; header resync and retention work on any invoice.
Correction (close the balance to zero)
- Open Finance → Invoices and find the interest or recovery fee document.
- Click the row's tilted scales icon (Correction (close the balance to zero)). For several documents tick them and click Correction in the header.
- Leave Correction amount empty to close the whole open balance, or enter a signed amount. Fill in Date of the correction and Reason.
- Save. With several documents each is closed to zero.
The correction appears as an item in the expanded row; the turn-back arrow next to it (Undo correction) reverses it. A settled document cannot be corrected.
Waiving a charge
- In the interest or recovery fee document's row click the scissors icon (Waive this charge in full or in part), or for several documents Waive charge.
- Fill in Amount waived (HUF), Date of the waiver and Reason. If the amount is empty or more than the open balance, the whole open balance is waived; with several documents always the whole open amount.
- Save. A future date is replaced by today.
Header from items
- Click the row's table icon (Header from items (HUF and currency)), or for several invoices Header from items.
- Confirm: “The header totals (HUF and currency) will be set to the sum of the items; the outstanding balance moves by the difference. Continue?”
- The response tells you how many invoices were updated, how many already matched and how many were skipped.
Releasing a retention
Retentions are recorded on the incoming (supplier) invoice form in the Payment retentions section (legal title, rate, amount, release due). The retained amount remains a liability towards the supplier until it is released.
- In the list click the invoice's retention marker (open padlock).
- In the window click Release / set off for the row.
- To set off, search for your own outgoing invoice to the same partner in Invoice number or partner….
Example
Example plc paid late and the system issued an interest document of HUF 3,450. By agreement Sample Ltd. waives it: with the scissors icon and an empty amount the whole open balance goes to HUF 0, with “settlement agreement” as the reason.