Digital contract acceptance
How to send a PDF linked to a contract to the parties' persons for electronic acceptance, how the signer signs on the personal link, and where to find the signature evidence.
You can send a PDF linked to the contract to the parties' persons for electronic acceptance. The signer receives a personal link by e-mail, reads the document and accepts it with a checkbox; the system creates an evidence document for every signature in the document centre.
Before you start
- The document PDF must exist and be linked to the contract — see Document text and PDF.
- The signers must be among the parties' persons, with an e-mail address — see Parties and persons.
Sending for signing
- Open the contract and scroll to the Digital signature card, or choose Send for signing in the row's More actions menu in the list.
- In Document to sign (PDF linked to the contract) choose the document.
- Under Signers select the persons; a bilateral document needs a signer for every party, a unilateral one only for the declaring party.
- For each signer choose the Method: Click acceptance (personal link) or Link + one-time code by e-mail.
- Set Link valid for (days) (1–90, default 14) and Language of the page and e-mails.
- Click Send for signing.
What the signer sees
- In the e-mail the signer clicks Read and sign the document.
- The page shows the PDF and a declaration naming the signer, the contract number and the document.
- With the e-mail code method the signer requests a code with Send code and types it into One-time code.
- The signer ticks "I have read the document and the declaration above, and I accept them." and clicks Accept and sign. To refuse, Decline with an optional reason.
Status and evidence
The Digital signature card shows the status per signer. The contract list shows the summary: "Awaiting signature", "Partly signed", "Signed electronically" or "Signature declined". Resend (new link) sends a new link (the old one becomes invalid), Withdraw request cancels the request, Evidence of electronic acceptance opens the evidence. When every signer of the main contract has signed and Date of signature is empty, the system fills it with the date of the last signature.
Example
You send the PDF of contract SZ-2026-0012 with the click method to Sample Ltd.'s managing director and the broker's representative, with a 14-day link. Anna Kovács signs on 5 Nov 2026: the card shows "Partly signed". Péter Szabó signs the next day: the contract becomes "Signed electronically", the date of signature becomes 6 Nov 2026, and the evidence documents are stored in the document centre.